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Exhibitor Prospectus for 2020 Joint Expo & Operators Day
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2020 Exhibitor Prospectus

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Looking for sponsorship information? You may choose the Mixer Sponsorship when registering your booth. If you've already registered your booth and have decided to add the Mixer Sponsorship, contact staff. You may choose the exclusive Lanyard Sponsorship through the online store. See the Lanyard Sponsor page for details.

 
Co-presented by the Michigan Section – American Water Works Association (MI-AWWA) and the Michigan Water Environment Association (MWEA), JOINT EXPO & OPERATORS DAY is being held on February 4 and 5, 2020 at the Lansing Center in Lansing, Michigan. The show is an exposition for equipment suppliers, manufacturers, and consulting engineers who want an effective method to exhibit their products and services to water/wastewater professionals. Any company that provides products or services to the water treatment, water distribution, wastewater treatment, and water recovery communities is eligible to exhibit.

SHOW HOURS
Tuesday, February 4     9:30 a.m. - 4:00 p.m.
Wednesday, February 5     8:30 a.m. - 2:00 p.m.

BOOTH SIZES
The majority of booths are 10’ deep x 10' wide. Multiples of this booth size are available.

STANDARD BOOTH EQUIPMENT

Standard Booth Equipment includes two 3-foot high side-drape dividers and an 8-foot high backdrop of flame-retardant material, a 2' by 8' skirted table, two chairs, booth number, wastebasket and access to standard 120-volt AC outlets. Bring a power strip and/or short extension cord for in-booth adjustments. Note: carpeting is no longer included.

SPACE FOR LARGE EQUIPMENT
JOINT EXPO has space for more than 300 booths and can accommodate exhibitors with large equipment in multiple booths.

PRICING FOR BOOTH SPACE
Pricing for booth space is $660 for one 10’x10’ with a discount for multiple contiguous booths for booth registrations received on or before December 2, 2019.

TRAINING PROGRAMS
OPERATORS DAY is a 3-hour technical session, featuring topics unique to the interests of water and wastewater operators. It will be offered three times during the conference. The Infrastructure Funding Seminar is being offered on Tuesday morning for utility and DPW managers, consulting engineers, and other decision makers. Other training sessions may be added. Participants will be given a ticket for the exhibit area lunch buffet, so there will be ample time for training program attendees to view the exhibits.

JOINT EXPO FEATURES

  • No fee for water and wastewater utilities to access the Exhibit Hall, so water and wastewater utilities will be encouraged to send several representatives.
  • Exhibit area buffet lunch/concessions are available.
  • MI-AWWA Water Main Tapping Contest will be held on Tuesday and MI-AWWA Meter Madness and Hydrant Hysteria Contests on Wednesday.
  • In 2019, there were more than 2,000 show and booth attendees combined, and booth space was sold out.
  • Registrations to the 2020 respective Annual Conferences will be given away by MI-AWWA and MWEA.

SPONSORSHIP OPPORTUNITY
Be a Sponsor of the Mixer!  Be one of ten Joint Expo Sponsors at $500 and receive name recognition in the Exhibit Hall and at the Tuesday evening Mixer. Sponsors will have the opportunity to provide CEC stamps during Joint Expo show hours. Note: There is no Scavenger Hunt this year. Sponsoring the Mixer is the only sponsorship opportunity available and is only available to exhibiting companies. Become a sponsor here.

ATTENDEES CONTACT INFORMATION
New! Names and physical mailing addresses for individuals pre-registered for trainings will be provided to exhibitors approximately 14 days prior to JOINT EXPO and again approximately 21 days after JOINT EXPO. E-mail addresses will be provided if the attendee has given us permission.  Phone numbers of attendees WILL NOT be provided to exhibitors.

EXHIBITOR BADGES
All employees and contractors who need access to the exhibit floor after move in must have a badge. Booth personnel registered prior to January 24, 2020 will receive complimentary name badges.  Name badge requests made after January 24 will be charged a $25 processing fee per person. Please register booth staff online after December 2, 2019 at https://mi-water.site-ym.com/events/EventDetails.aspx?alias=JEExhibitStaff2020.

EXHIBITOR LUNCHES
Hot buffet and box lunch options are again available to exhibitors for advanced purchase. Lunches may be purchased online after December 2, 2019 when you register booth staff at https://mi-water.site-ym.com/events/EventDetails.aspx?alias=JEExhibitStaff2020.

INTERNET ACCESS
Wi-Fi will be available in the exhibit hall for paid exhibitors. This access is low speed, meant for simple web browsing and checking email. If you need high speed internet, please arrange directly with the Lansing Center.

POINTS
JOINT EXPO exhibitors are being assigned their booths through a point system. The points are calculated based on a rolling total for the most recent five years. Booth assignments will be made once each month leading up to the show until all space is allocated. Booth space must be paid for in order to have your booth space assigned. Please visit www.mi-water.org/?page=JE for more details.

ALLOTMENT OF SPACE
You may give your 1st, 2nd, and 3rd choice of booth locations. (See the most current floor plan.) Allotment of space will be made to comply with requests as nearly as possible; however, all spaces are allocated on a points system combined with a first-paid, first-served basis. Booth registrations received without payment will have space reserved but will not go into the booth assignment queue until payment is received. Booth assignments will be provided to you as early as possible but no later than January 14, 2020. In order to best serve the interests of MI-AWWA and MWEA, the Joint Expo Committee reserves the right to reject any and all applications for space, without liability.

RULES AND REGULATIONS
The following rules and regulations will govern JOINT EXPO and are made a part of all contracts for space between the MI-AWWA and MWEA and the person, partnership or corporation engaging space. The JOINT EXPO Committee reserves the right to bar from the EXPO any exhibit or part of exhibit, person or thing, that is not, in the opinion of the Committee, in keeping with the character and purpose of JOINT EXPO.

Since the purpose is to show products and services to water and wastewater professionals, it is required that one or more such products or services be exhibited.

Exhibitor move in
     February 3 from 4:00 p.m. - 8:00 p.m. and
     February 4 from 6:00 a.m. - 9:00 a.m.

Show hours
     Tuesday, February 4     9:30 a.m. - 4:00 p.m.
      Wednesday, February 5    8:30 a.m. - 2:00 p.m.

Exhibitor move out
     Wednesday, February 5     2:00 p.m. - 6:00 p.m.

CHANGING BOOTHS OR SUBLETTING OF SPACE

No exhibitor shall neither change booths nor sublet any part of the space allotted to them, except upon permission of the show coordinator.

FIRE HAZARDS
All exhibits must conform to the ordinances and regulations of the City of Lansing and the laws of the State of Michigan. To insure the safety of everyone in our facility, the following are the basic requirements for any vehicle with a battery and a gas tank that is displayed at the Lansing Center, and are the responsibility of the owner: a) Disconnect the vehicle battery; b) Gas tank must have 1/8 of a tank of gas and no more than 5 gallons; c)  Gas tank must have a locking gas cap; d) A drop cloth or plastic sheeting must be placed under the engine; e) Vehicle is to be dried as much as possible before entering the building; f) A set of keys must be left with security, with the name of contact person and cell phone number, available 24 hours a day, for each day the vehicle is at the Lansing Center; g) Post-event, vehicle must be removed promptly, within the contracted time. Vehicles that do not comply will not be allowed on the Joint Expo trade show floor.

HEIGHT OF DISPLAY
Exhibitors may install signs, display counters, and similar items, not to impede visibility of any booths. The sides of any such display may not extend toward the aisle more than one half of the booth depth. The back side of any display extending above the side dividers must be covered.
 
NOISE AND DISRUPTION
Booth activities must be contained within the exhibitor’s assigned booth space and may not result in excessive noise nor infringe on neighboring exhibitors’ ability to conduct their own activities. Any sound tracks and/or audio presentations must be kept at a low volume so as not to disturb adjoining exhibits. Exhibitors are not allowed to use the house sound system and show staff will not make any such announcements on the exhibitor’s behalf. 

FOOD AND BEVERAGE
All food and beverage on the exhibit floor must be purchased through the Lansing Center. No outside food and beverage may be brought in from an outside vendor. For ordering information, please contact the Lansing Center.

DESTRUCTION OR INTERRUPTION OF PREMISES
If the premises are destroyed by fire or the elements, strikes or any other cause, or if circumstances shall make it impossible for the JOINT EXPO planning committee to permit any exhibitor to occupy the premises, then, under these circumstances, such exhibitor shall be obliged to pay for the space only for the period space was or could have been occupied by such exhibitor at a pro rata basis, and MI-AWWA, MWEA, and the JOINT EXPO planning committee are released from any and all claims from damages which may arise in consequence thereof. Your company, company representative, or agent shall be held jointly, collectively and individually responsible for any and all debts incurred for all exhibit costs, fees or charges.

INSURANCE AND LIABILITY
All items that can be carried away should be put in safekeeping when the booth is not attended. While the JOINT EXPO Committee provides security service, the Committee, MI-AWWA, and MWEA will not be responsible for any loss of any exhibit or part thereof, by theft, fire, water, accident, or any other cause, nor for the loss or damage to any goods consigned to their care, nor will they be responsible for any injury that may occur to an exhibitor or to his employees. Exhibits and exhibit equipment are brought into the building, maintained and removed at the exhibitor’s risk. Exhibitors should ascertain that their public liability and employee compensation insurance policies embrace coverage of their employees attending the exhibit. If policies do not have coverage, exhibitors should instruct the broker of their company to attach endorsement of the coverage.

OVERHEAD BOOTH SIGN RIGGING
Large overhead signs are permitted directly over the assigned booth space but must be installed by an approved rigger. Orders for rigging must be submitted no later than December 31, 2019. Visit the JOINT EXPO page for details at www.mi-water.org/?page=JE.   This is a Joint Expo coordinated service and invoices will be prorated among the exhibitors using this service.    

ELECTRICAL/UTILITY SERVICE
The building will be adequately illuminated for general use. Any outlets or utility requirements other than that provided in the standard package must be requested directly from the Lansing Center.

ADDITIONAL SERVICES
Additional tables, special displays, decorating, carpeting, and other booth furnishings may be obtained by advance request from the official show decorator, Art Craft Display. Instructions are included in the Exhibitor Kit.

Additional utility services are available through the Lansing Center. This information is also in the Exhibitor Kit.

To download the Exhibitor Kit go to www.artcraftdisplay.com and click on Exhibitor Kit then enter the Event Code 310051 and click on “Exhibitor Kit”. Please check the Exhibitor Kit for all advance order deadlines.

PROMOTION
Draw attention to your booth by having your booth number on a booth floor sticker.  Order your booth sticker

ADVANCED FREIGHT
All Advanced Freight must go through Art Craft Display. The Lansing Center will not accept Advanced Freight. Instructions are included in the Exhibitor Kit.

INSTALLATION OF EXHIBITS
Installation of exhibits is available Monday from 4:00 p.m. to 8:00 p.m. and Tuesday beginning at 6:00 a.m. and must be completed by 9:00 a.m. Tuesday for preview inspection by show management. No motorized vehicles are permitted in the aisles thirty minutes prior to the scheduled opening of the show to the public. The exhibit hall has direct loading entrances. Only Exhibitors and show personnel will be admitted to the exhibit hall prior to show times on Tuesday and Wednesday, upon display of their Exhibitor badge. Carts and boxes in aisle-ways and blocking exits during show hours is a safety hazard and prohibited by the Fire Marshal.

SOLICITATION OF BUSINESS
Solicitation of business shall be confined exclusively to firms exhibiting at JOINT EXPO and must be limited to within the confines of the assigned booth space.

REMOVAL OF EXHIBITS
Exhibits must be maintained during show hours; no removals will be permitted until after the close of the exhibits at 2:00 p.m., Wednesday, February 5, 2020. Exhibit removals prior to show close may result in the inability to exhibit in the following year. For the safety and comfort of all exhibitors, security is notified to open the overhead doors at close of show only. Exhibitors must have their exhibit removed entirely from the building by 6:00 p.m. Wednesday, February 5, 2020 or their remaining effects may be placed in storage and subject to disposal at the exhibitor’s expense.   

HOTEL ACCOMMODATIONS
Hotel accommodations are the responsibility of the exhibitor. The Lansing Radisson Hotel, connected to the Lansing Center by pedway, is offering a flat room rate of $139 per night for reservations on or before January 20, 2020 or until the room block is full. Phone 517-482-0188 and refer to Promotional Code AWWA20.

CANCELATIONS
Cancellation Policy - All cancelations must be received in writing.  Cancellation of all booth space (total Joint Expo withdrawal) notices received on or prior to December 1, are eligible to receive a refund less a $250 non-refundable processing fee. Cancelations received between December 2, 2019 and January 3, 2020 are eligible to receive a 50% refund. Cancellations received after January 3, 2020 will receive no refund.

Reduction of Reserved Space - All space reduction requests must be received in writing. A one-time reduction of reserved 10’x 10’ booth space is possible. Prior to December 1, a $100 fee per 10’x 10’ booth dropped will be assessed. Between December 2, 2019 and January 3, 2020 – a $200 fee per 10’x 10’ booth dropped will be assessed. After January 3, no reduction of space will be allowed. Note: If reserved exhibit space is reduced, show management reserves the right to relocate the remaining (or kept) booth space at its discretion.



Need additional information?

Contact
Bonnifer Ballard
Phone: 517-292-2912 ext. 101
Email: bballard@mi-water.org  
Or
Eric Johnson
Phone: 517-292-2912 ext. 102
Email: ejohnson@mi-water.org



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